Every visitor arrives already expected.
Hosts invite guests in a few taps. Guests receive a QR pass on WhatsApp or email, check in at the kiosk in about 20 seconds, collect a printed badge, and the host is told they have arrived before they reach the lift.
| Visitor | Purpose | Host team | Time | Status |
|---|---|---|---|---|
| R. Menon | Audit | Finance | 08:58 | Checked in |
| S. Iyer | Interview | Talent | 09:04 | Checked in |
| K. Rao | Vendor | Facilities | 09:07 | Checked in |
| A. Thomas | Client | Sales | 10:00 | Expected |
| M. Das | Contractor | IT | 11:30 | Needs approval |
Typical kiosk check-in with a pre-registered QR pass
Visitors only need the QR on their phone
Host invite from web, Slack, Teams or Outlook
What a busy Tuesday needs from Visitor Pass.
QR passes on WhatsApp and email
Each invite carries a time-bound QR code, directions, parking details and the host's name. The code only opens for the date and window it was issued for.
Host alerts the moment they arrive
Hosts are notified on Slack, Teams, email or WhatsApp with the visitor's name and photo, so nobody waits on a lobby sofa wondering who to call.
Badges printed at the kiosk
Name, company, host, floor and validity print on a thermal badge. Contractors and interview candidates can carry different badge colours.
NDAs and safety briefings
Visitors sign your NDA, read the evacuation briefing or answer health questions during check-in. Signed copies attach to the visit record.
Group and recurring visits
Upload a list for a client workshop or set weekly passes for an auditor. Everyone gets their own QR, and the host gets a single summary.
Watchlist and approvals
Flag names that need security approval before entry. Reception sees the flag, the visitor does not, and access is held until someone approves.
One morning with Visitor Pass, minute by minute.
- Mon 16:2001
Host sends an invite
Priya invites two people from a vendor for a 10:00 review in Room Atlas.
- Mon 16:2102
Pass delivered
Both visitors get a QR pass on WhatsApp with a map pin and visitor parking slot.
- Tue 09:5203
Kiosk check-in
They scan the QR, take a photo, sign the NDA and pick up printed badges.
- Tue 09:5304
Host told
Priya gets a Teams message: your visitors are at reception, Room Atlas is ready.
How Visitor Pass is set up
- Check-in modes
- QR scan, walk-in form, reception-assisted
- Pass delivery
- WhatsApp, email, SMS link
- Badge printers
- Brother QL series, Zebra ZD series
- Retention
- Set per office, from 7 days to 3 years
- Languages on kiosk
- English, Hindi, Kannada, Tamil, Telugu
- Exports
- Visitor register as CSV or PDF
- Google Calendar
- Microsoft Outlook
- Slack
- Microsoft Teams
- WhatsApp Business
- Access control via API
- Visitor details and photos, where photos are enabled, are kept only for the retention period your company sets, then deleted automatically.
- Visitors see exactly what is collected and why before they check in.
- Visitor data is encrypted in transit and at rest, and it is never sold or shared for marketing.
Asked about Visitor Pass
Do visitors need to install an app?
No. The QR pass arrives on WhatsApp or email and works from any phone camera at the kiosk.
What happens with walk-in visitors?
They fill a short form on the kiosk. The host they name is alerted and can approve entry from their phone.
Can we keep a printed register for audits?
Yes. Export the visitor register for any date range as PDF or CSV, with check-in and check-out times.
Works alongside
The building goes quiet. Tomorrow is already planned.
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