Pick a desk near your team in under ten seconds.
Employees book from a live floor plan on their phone, the web, Slack or Teams. Teams get their own neighbourhoods and shared office days, so the people who need to sit together actually do.
- Tue 09:00 to 18:00
- 4 teammates booked nearby
- Car slot B1-24 added
Ways to book: phone, web, Slack and Teams
Set once per team, applied to every booking
Default no-show window before a desk is released
What a busy Tuesday needs from Desk Booking.
Live floor plans
Upload your CAD or PDF layout and mark desks once. Employees see which desks are free, booked or blocked, and who is sitting nearby.
Team neighbourhoods
Reserve zones for Product, Finance or Sales. Team members book inside their zone first, with overflow to the nearest free area.
Team days
Set Tuesday as the design team's day in office. Members get a reminder and the floor plan holds their zone for them.
Recurring and fixed desks
Assign permanent desks for roles that need them and let others book recurring slots like every Monday and Thursday.
Check-in by QR on the desk
A small QR sticker on each desk confirms the booking. Unconfirmed desks return to the pool after the no-show window.
Desk attributes
Tag standing desks, dual monitors, quiet zones and accessible desks so people can filter for what they need.
One morning with Desk Booking, minute by minute.
- Sun 20:0001
Week ahead
Employees get a nudge to plan their office days for the week.
- Mon 09:0002
Team day set
Engineering's Tuesday zone on Floor 2 is held for 38 people.
- Tue 09:1003
Seats confirmed
271 of 312 desks are booked and checked in by QR.
- Tue 09:2504
No-shows released
Unconfirmed desks return to the pool for late arrivals.
How Desk Booking is set up
- Booking channels
- iOS, Android, web, Slack, Microsoft Teams
- Floor plans
- PDF, PNG or DWG import
- Booking window
- Configurable, 1 to 30 days ahead
- Policies
- Per office, floor, team or desk
- Check-in
- QR on desk, Wi-Fi presence, or manual
- Hoteling
- Half-day and hourly slots
- Slack
- Microsoft Teams
- Google Workspace
- Microsoft Entra ID
- Okta
- HRMS sync via CSV or API
Priced per employee per month with a 30 day free trial of every feature.
Compare plansAsked about Desk Booking
Can managers book desks for their team?
Yes. Team leads can book a block of desks for an offsite day or a new joiner's first week.
What if someone forgets to check in?
They get a reminder at the start of the window. If the desk is still unconfirmed when it ends, it goes back to the pool.
Can we limit how many people come in on one day?
Set a daily cap per floor or office. When it is reached, new bookings join a waitlist.
Works alongside
The building goes quiet. Tomorrow is already planned.
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